The Stache Dash 2026 — Participant Waiver, Release & Privacy Consent
1. Who we are and what this covers
The Stache Dash is run by volunteers as an unincorporated group — not a company or incorporated association. Because the group is not a separate legal entity, this agreement is made with the individual people who organise it.
The Stache Dash is an independent community fundraiser for Movember. It is not organised, run or supervised by Movember.
In this document:
- Event means The Stache Dash 2026, a 24-hour backyard-ultra style charity run from 10:00am on Saturday 28 November to 10:00am on Sunday 29 November 2026 at ELS Hall Park, Kent Road, North Ryde NSW, including warm-ups, the BBQ, the raffle and all related activities, and any rescheduled date.
- Organisers means the individuals who organise the Event — Soneeshun Selvarajah, Jan Lee and Ghanesh Sureshkumar — each of them individually and all of them together.
- Released Parties means the Organisers, the Event's volunteers, officials and first-aid providers, its sponsors, and the owner and manager of the venue, together with their employees and agents.
- I, me and Participant mean the person entering the Event.
2. Risk warning
This section is a risk warning for the purposes of the Civil Liability Act 2002 (NSW) and any similar law. The Event is a demanding endurance activity. Taking part can cause serious injury, illness or death.
Stay at ELS Hall Park. The Event's insurance covers the oval at ELS Hall Park only. The Organisers recommend runners stay within the park for the whole Event. Leaving the park — for example to run in nearby streets or parks — is allowed but not recommended, at any time, day or night. Beyond the oval, I am not covered by the Event's insurance; that route is my own choice, is not marked, marshalled or supervised, and I do so entirely at my own risk.
The format is one 5km lap starting on the hour, every hour, for up to 24 hours, including through the night. The risks include, but are not limited to:
- Over-exertion: exhaustion, collapse, heart attack, cardiac arrest, stroke and death — including in people with no known health problems.
- Fatigue and sleep loss: poor judgement, slower reactions and disorientation, which build up over the 24 hours and continue after you finish.
- Heat: the Event may take place in hot or extreme heat, including during the day. Heat exhaustion, heat stroke, dehydration and collapse are real risks, and can be fatal — including in people with no known health problems. Drinking too much water can also dangerously lower sodium levels (hyponatraemia).
- Weather: rain, cold, wind, storms and lightning. The Event may run in poor weather.
- Darkness: running at night under artificial or limited lighting, with reduced visibility.
- Surfaces and surroundings: slips, trips and falls on wet, uneven or synthetic surfaces, line markings, goalposts, fences, equipment and other obstacles.
- Other people: collisions with other runners, spectators, volunteers or members of the public.
- Injuries: sprains, strains, fractures, blisters, cuts, grazes and overuse injuries.
- Existing conditions: a medical condition or injury you already have may be made worse.
- Leaving ELS Hall Park: the Event's insurance covers the oval only. The Organisers recommend staying within the park for the whole Event, but some runners choose to leave — for example to nearby streets or parks. Those routes are chosen by the runner, are not marked, marshalled or supervised, are not covered by the Event's insurance, and are not part of the Event. They may include vehicles at driveways and road crossings, cyclists, dogs and other path users. On those routes I may also be out of sight of the Organisers, first aid and other runners.
- Food and the BBQ: burns from hot equipment, food allergies and food-borne illness.
- Getting home: driving or cycling while exhausted after the Event is dangerous. Arrange a lift or rest first.
First aid at the Event may be limited, and emergency services may take time to arrive.
3. My declarations
By entering the Event, I declare that:
- I will be 18 or older on the day of the Event. The Event is for adults only.
- I am in good enough health and fitness to take part safely. If I have any doubt — for example a heart condition, chest pain, dizziness, high blood pressure, diabetes, asthma, epilepsy, pregnancy or a recent injury — I have checked with a doctor first.
- I have told the Organisers about any medical condition, injury, allergy or medication that could affect me, using the pre-existing conditions field when registering.
- I will not take part while affected by alcohol or drugs that could impair me.
- I understand that finishing is not required or expected. The Organisers encourage me to do my best, but never at the expense of my health. I will stop running and seek first aid if I feel unwell, dizzy, confused, or in pain beyond normal effort — stopping early is always the right call.
- I will follow the Event rules, the venue's rules, and any direction from the Organisers, officials, first-aid providers or emergency services — including a direction to stop.
- I understand the Event's insurance covers the oval at ELS Hall Park only. The Organisers recommend staying within the park for the whole Event, and that leaving is allowed but not recommended, at any time. If I choose to leave the park, I am not covered by the Event's insurance, I choose my own route, it is not marked or supervised, and I do so entirely at my own risk. I'll tell the marshal at the start line before I go, where I'm going and when I expect to be back.
- I understand the Event may take place in hot or extreme heat. I will bring sun protection, dress for the heat, and pace myself accordingly. I understand the Organisers may change, pause or stop laps because of heat, and I will follow that direction.
- I will log my distance honestly. The Event runs on an honour system, with each 5km recorded on Strava, Garmin or a similar app.
- I am responsible for my own clothing, footwear, lighting, food, water and belongings, and for dressing for the weather.
- The information I have given the Organisers is true and complete.
- I understand that if any of this information is false, I may not be covered by the Event's insurance.
4. Release, waiver and indemnity
Please read this section carefully. It affects your legal rights, including your right to sue.
4.1 Taking part is my choice. No one requires me to take part, and I can stop at any time.
4.2 Consumer guarantees — death and personal injury only. Under the Australian Consumer Law, services supplied to consumers come with guarantees, including that they will be provided with due care and skill. Section 139A of the Competition and Consumer Act 2010 (Cth) allows a supplier of recreational services to ask participants to agree that these guarantees do not apply to death or personal injury.
By agreeing to this document, I agree that the Organisers' liability to me for death or personal injury — including physical or mental injury, disease, or the aggravation of an existing condition — caused by a failure to comply with those guarantees is excluded, to the fullest extent the law allows. This clause covers death and personal injury only. It does not apply to significant personal injury caused by reckless conduct.
4.3 Release from negligence claims. To the fullest extent permitted by law, including section 5N of the Civil Liability Act 2002 (NSW), I release the Released Parties from all claims for death, personal injury or illness arising from my participation in the Event, including claims based on their negligence.
4.4 What this does not cover. Nothing in this document excludes any right or liability that cannot lawfully be excluded, including liability for reckless conduct.
4.5 Indemnity. I will indemnify the Released Parties against any claim made by another person arising from my own negligent, unlawful or reckless conduct at the Event.
4.6 Who this binds. This document binds me and my heirs, executors, administrators and legal representatives.
4.7 If part is invalid. If any part of this document is found unenforceable, the rest continues to apply.
4.8 Governing law. This document is governed by the law of New South Wales.
5. Medical treatment
If I am injured or unwell at the Event, I consent to:
- first aid from the Event's first-aid providers or volunteers
- the Organisers calling emergency services and arranging my transport to hospital, if I cannot make that decision myself
- my medical information, including anything I disclosed when registering, being shared with first-aid, ambulance and medical staff treating me
- the Organisers contacting my emergency contact
I am responsible for any ambulance, medical or hospital costs. Ambulance cover through a health fund is recommended.
I confirm my emergency contact knows I am taking part and has agreed to be contacted.
6. Photos and video
The Event will be photographed and filmed. I agree that the Organisers may use photos, video and audio of me taken at the Event, with my first name, to promote The Stache Dash and its fundraising — including on its website and Instagram, and in sponsor and Movember fundraising updates — without payment.
If I don't want to be featured, I can tell the Organisers when registering, at check-in, or by emailing stachedashevent@gmail.com. They will avoid featuring me where reasonably possible and take down posts I'm clearly shown in on request. Group and background shots can't always be avoided.
7. Privacy — how we handle your information
The Organisers collect your information only to run the Event safely. By registering, you consent to us collecting and using it as described here, including health information.
- Name, email and phone — to confirm your entry, send event updates and contact you on the day.
- Emergency contact's name, relationship and phone — to reach someone if you are hurt or unwell.
- Pre-existing conditions (health information) — so first aid can respond properly in an emergency.
- Team name — to organise laps and teams.
- Registration reference and payment record — to confirm who has paid. Card details are handled by Stripe; we never see them.
- Photos and video — see section 6.
Who sees it. Only the Organisers who need it to run the Event. We share it with first-aid, ambulance or medical staff in an emergency, with an insurer if a claim is made, and where the law requires. We do not sell it, and we do not give it to sponsors or Movember.
Where it's kept. Registrations are stored by our website host (Netlify) and payments by Stripe. These providers may store data outside Australia.
How long we keep it. Health and emergency-contact information is deleted within 90 days after the Event. Other registration and payment records are kept only as long as needed for the Event's records.
If you don't provide it. We can't accept your entry without contact and emergency-contact details. The health field is optional, but leaving out something relevant may affect the care you receive.
Your emergency contact. By listing someone, you confirm they have agreed to their details being shared with us for this purpose.
Access, correction and questions. Email stachedashevent@gmail.com to see or correct your information, or to raise a concern.
Future events. We may email you about future Stache Dash events. You can opt out at any time by replying to any email.
8. Entry fees, refunds and changes
Fees. Entry is $35 per runner. All profits go to Movember; part of each fee covers event costs such as insurance. Entry fees are not tax deductible. Tax-deductible donations can be made through the Stache Dash Movember page.
Refunds. Entries can be refunded up to 22 November 2026, less a processing fee of 2.8% of the entry fee — 98c on a $35 entry, so $34.02 is returned. No refunds after 22 November 2026.
Substitutions. An entry can be transferred to another runner. Email the Organisers before the Event, or arrange the swap in person at check-in. Any replacement runner must read and agree to this document before they run.
Changes and cancellation. The Organisers may change the Event's venue, times, format or rules, or stop, delay or cancel the Event, for safety, weather, venue or other reasons outside their control. If the whole Event is cancelled before it starts, entry fees will be refunded, less payment processing fees.
Nothing in this section limits any rights I have under the Australian Consumer Law.
9. Personal property
The Organisers are not responsible for any personal property I bring to or leave at the Event, including belongings left at the venue during a lap. I am responsible for my own gear.
10. Agreement
By ticking the box below, I agree to this whole document. At check-in on the day, I will confirm my identity before my first lap. Anyone who takes part without having registered and agreed online must read and sign this document in person at check-in.
— End of waiver —
Scroll to the end of the waiver to continue.
Agree to the waiver above to fill in your details.
